1. Introduction
- Introduce your NGO and explain the purpose of the privacy policy.
- Mention your commitment to protecting user privacy and complying with applicable laws.
2. Information We Collect
- Describe the types of personal information collected, such as name, email, address, phone number, and financial information (for donations).
- Explain how the information is collected (e.g., through forms, cookies, or third-party services).
3. How We Use Your Information
- Outline the purposes for which personal information is used, such as:
- Processing donations.
- Sending newsletters or updates about the NGO's work.
- Responding to inquiries.
- Internal analytics or research.
4. Sharing Your Information
- Identify any third parties with whom information is shared and why (e.g., payment processors, email service providers).
- Explain how you ensure third parties also comply with privacy standards.
- Mention any legal requirements for disclosing information (e.g., subpoenas, court orders).
5. Cookies and Tracking Technologies
- Explain the use of cookies and similar tracking technologies on your website.
- Describe the types of cookies used (e.g., necessary, performance, functionality, targeting).
- Provide guidance on how users can manage or disable cookies in their browsers.
6. Data Security
- Describe the security measures you have in place to protect personal information, such as encryption, access controls, and regular audits.
- Mention that while you strive to protect data, no method is 100% secure, and users should be aware of potential risks.
7. Children's Privacy
- State whether the website is intended for children and your policy regarding collecting information from minors (if applicable).
- Outline measures to ensure compliance with child protection laws.
8. User Rights and Choices
- Describe the rights users have over their personal information, such as:
- Accessing their data.
- Correcting inaccuracies.
- Requesting deletion.
- Withdrawing consent for specific uses.
- Provide instructions on how users can exercise these rights.
9. Third-Party Links
- Mention that the website may contain links to third-party sites.
- Explain that you are not responsible for the privacy practices of those sites and encourage users to read their privacy policies.
10. Changes to This Policy
- State how you will inform users of changes to the privacy policy (e.g., via email, website notice).
- Indicate how often you review and update the policy.
11. Contact Information
- Provide contact information for privacy-related questions or concerns (e.g., a specific email address or a contact form).
- Include an address or other contact information for your organization.
Additional Notes:
- If your NGO operates internationally, be aware of different privacy regulations (e.g., GDPR, CCPA) and ensure compliance with them.
- Include a consent clause if you need explicit consent for collecting certain types of information (e.g., sensitive data).
- Consider having a legal expert review the privacy policy to ensure compliance with all relevant laws and regulations.
This structured privacy policy should help you develop a comprehensive document for your NGO's website that aligns with trust and online privacy principles.